Add & Format Charts in Powerpoint 2010


Previous Page
Next Page  

Charts are an effective way of representing data. Long list of confusing numbers can instantly become trends which can be spotted when they are captured as charts. PowerPoint supports addition and formatting of charts.

Given below are the steps to add a chart to PowerPoint.

Step (1): Go to Illustrations group under Insert ribbon

Add & Format Charts in Powerpoint 2010

Step (2): Click on the Chart option to open Insert Chart dialog. You can choose the chart category and pick individual chart types from the list.

Add & Format Charts in Powerpoint 2010

Step (3): Select the chart type and click OK or double click on the chart type to insert the chart in the slide

Add & Format Charts in Powerpoint 2010

Step (4): Along with the chart an Excel spreadsheet is also launched. This spreadsheet is the source for your chart. You can change the category names, series names and individual values to suit your needs.

Add & Format Charts in Powerpoint 2010

As you edit the values and the table in Excel the chart gets modified accordingly.

The PowerPoint chart formatting features have been grouped under three ribbons: Design, Layout and Format. The sections below discuss the features under each ribbon. To access these ribbons you must select the chart first.

Chart Design Features

The table below describes various chart design features in PowerPoint.

Add & Format Charts in Powerpoint 2010

Feature Sub Features Description
Type Change Chart Type Change the chart type retaining the same data
Save As Template Save current chart type as a template
Data Switch Row/Column Transpose current excel data – this is enabled when you have the source data excel sheet open
Select Data Change the data range covered in the chart
Edit Data Change the chart source data
Refresh Data Refresh the chart to show the latest data
Chart Layouts Chart Layouts Offers list of predefined layouts which can be instantly applied to current chart with a single click
Chart Styles Chart Styles Offers list of predefined styles which can be instantly applied to current chart with a single click

Chart Layout Features

The table below describes various chart layout features in PowerPoint.

Add & Format Charts in Powerpoint 2010

Feature Sub Features Description
Current Selection Drop down Shows the currently selected chart element
Format Selection Shows the selection format dialog to update the selection
Reset to Match Style Discards all the chart customisations and matches the chart with the overall presentation theme
Insert Picture Superimpose an image on top of the chart
Shape Add a shape to the slide
Text Box Add a text box to the slide
Labels Chart Title Define the visibility, position and style of the chart title
Axis Titles Define the visibility, position and style of the axis titles
Legend Define the visibility and position of the chart legend
Data Labels Define the visibility and position of the data labels
Data Table Define the visibility, position and format of the data table
Axes Axes Define the position and scale of axes
Gridlines Define the visibility and scale of axes
Background Plot Area Toggle chart plot area – available only for 2D charts
Chart Wall Toggle the chart wall – available only for 3D charts
Chart Floor Toggle the chart floor – available only for 3D charts
3-D Rotation Toggle the chart 3D rotation- available only for 3D charts

Chart Format Features

The table below describes various chart format features in PowerPoint.

Add & Format Charts in Powerpoint 2010

Feature Sub Features Description
Current Selection Drop down Shows the currently selected chart element
Format Selection Shows the selection format dialog to update the selection
Reset to Match Style Discards all the chart customisations and matches the chart with the overall presentation theme
Shape Styles Shape Fill Offers different shades to be added to selected chart series item. You can pick from solid shade, texture, image or gradient shading
Border Offers different border options for selected chart series item. You can edit the border color, thickness and style
Effects Offers the ability add special effects to selected chart series item
Word Art Styles Text Fill Allows you to change the color of the text within the chart
Text Outline Allows you to add an outline to the text within the chart and change the outline color, weight and style
Text Effects Allows you to add special effects (like reflection, shadow etc.) to the text within the chart
Quick Styles Contains a list of pre-defined Word Art styles that can be applied to the selected text within the chart with a single click
Arrange Bring Forward Allows you to move the chart up by one layer or right to the top
Send Backward Allows you to move the chart down by one layer or right to the bottom of the slide
Selection Pane Toggles the Selection and Visibility sidebar
Align Allows you to align the entire chart with reference to the slide
Group Allows you to group multiple charts as one group object, or split a group object into individual charts
Size Height Allows you to adjust the chart height
Width Allows you to adjust the chart width

Previous Page
Print
PDF
Next Page  

Advertisements

Leave a Reply

Your email address will not be published. Required fields are marked *