Add & Format SmartArt in Powerpoint 2010


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PowerPoint offers a unique feature called Smart Art which allows users to add text to predefined art designs. The advantage with Smart Art, although each component of the Smart Art can be edited individually, you can also modify the SmartArt as a whole while retaining the settings on each individual component.

Given below are the steps to add a SmartArt to PowerPoint.

Step (1): Go to Illustrations group under Insert ibbon

Add & Format SmartArt in Powerpoint 2010

Step (2): Click on the Smart Art command to open Choose a SmartArt Graphic dialog. You can choose the SmartArt category and pick individual SmartArt types from the list. You also get a preview and a short description of the graphic in the preview section

Add & Format SmartArt in Powerpoint 2010

Step (3): Select the SmartArt type and click OK or double click on the SmartArt type to insert the graphic in the slide

Step (4): The graphic is inserted in the slide along with a text pane where you can enter/ modify the SmartArt text

Add & Format SmartArt in Powerpoint 2010

Step (5): Add the necessary details and close the text pane to complete the SmartArt insertion

Add & Format SmartArt in Powerpoint 2010

The PowerPoint SmartArt formatting features have been grouped under two ribbons: Design and Format. The sections below discuss the features under each ribbon. To access these ribbons you must select the SmartArt first.

SmartArt Design Features

The table below describes various SmartArt design features in PowerPoint.

Add & Format SmartArt in Powerpoint 2010

Feature Sub Features Description
Create Graphic Add Shape Add another shape the current SmartArt graphic, this will also add another bullet in the text pane
Add Bullet Add another bullet in the text pane, this will add another shape to the graphic
Text Pane Toggle text pane visibility
Promote Indent bullet to higher level in text pane – useful only in multi-level SmartArt
Demote Indent bullet to lower level in text pane – useful only in multi-level SmartArt
Right to Left Reverse the direction of the Smart Art flow
Move Up Move the bullet up in the text pane or the shape to the left in the graphics
Move Down Move the bullet down in the text pane or the shape to the right in the graphics
Layouts Layouts Allows you to change the layout of SmartArt graphics to one from the list
Smart Styles Change Colors Change the color scheme for the SmartArt graphics
SmartArt Styles Allows you to change the SmartArt graphics styles to one of the predefined ones from the list with one click
Reset Reset Graphic Remove all the customisation done on the SmartArt graphic
Convert Convert SmartArt graphic to regular shapes or plain text

SmartArt Format Features

The table below describes various SmartArt format features in PowerPoint.

Add & Format SmartArt in Powerpoint 2010

Feature Sub Features Description
Shapes Change Shape Change the selected shape in the SmartArt to one of those in the list
Larger Increase the size of the selected shape
Smaller Decrease the size of the selected shape
Shape Styles Shape Fill Offers different shades to be added to selected SmartArt graphics item. You can pick from solid shade, texture, image or gradient shading
Border Offers different border options for selected SmartArt graphics item. You can edit the border color, thickness and style
Effects Offers the ability add special effects to selected SmartArt graphics item
Word Art Styles Text Fill Allows you to change the color of the text within the SmartArt
Text Outline Allows you to add an outline to the text within the SmartArt and change the outline color, weight and style
Text Effects Allows you to add special effects (like reflection, shadow etc.) to the text within the SmartArt
Quick Styles Contains a list of pre-defined Word Art styles that can be applied to the selected text within the SmartArt with a single click
Arrange Bring Forward Allows you to move the SmartArt up by one layer or right to the top
Send Backward Allows you to move the SmartArt down by one layer or right to the bottom of the slide
Selection Pane Toggles the Selection and Visibility sidebar
Align Allows you to align the entire SmartArt with reference to the slide
Group Allows you to group multiple SmartArts as one group object, or split a group object into individual SmartArts
Size Height Allows you to adjust the SmartArt height
Width Allows you to adjust the SmartArt width

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