1


Use the Save As Web Page Option in PowerPoint


Create a Web Site Using PowerPoint - The Virtual Amazing Race





Save the powerpoint presentation as a Web page.
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Note – This powerpoint tutorial is the last of five, step by step tutorials in a series on Web Page Design Using powerpoint.

    • In this tutorial, we are looking only at specific aspects of the Save as Web Page feature, as we want our presentation to look like a Web site. Most powerpoint presentations that are saved as Web pages, still retain the look of a powerpoint presentation. This is not the goal of this tutorial.

      For instructions, in general, on saving your powerpoint presentation as a Web page, please refer to this article, Save powerpoint Presentations as Web Pages as it contains more detailed instructions for that type of Web page presentation. powerpoint 2000 and 2003 have the feature to save your presentation as a Web page. powerpoint 2003 offers two methods (one method for 2000) for saving this Web page.

      Notepowerpoint 97's similar feature – Save as HTML, is slightly different and not shown in this tutorial.

      Let's get started.

2


Steps to Save powerpoint Presentations as Web Pages


Create a Web Site Using PowerPoint - The Virtual Amazing Race





Web page saving options in powerpoint.
© pptwork.com

Save as a Web Page

Step 1

Choose one of the following options for saving your powerpoint presentation.

  • Option 1 – Save as a Web Page – Versions 2000 and 2003
    • saves the presentation with a file extension of .HTM
    • saves all supporting material in a separate folder
    • this extra folder must also be uploaded to your Web site
    • presentation can be edited in an HTML editor or Web page design type of software.

  • Option 2 – Save as Single File Web Page**(Available in powerpoint 2003 only)
    • saves the presentation with a file extension of .MHT
    • all the graphics, sounds and animations are embedded
    • creates a smaller, single file size containing all components
    • great for emailing your presentation

Step 2

Change Title… button – If you have already saved your presentation as your working file (it is always an excellent idea to save your presentation frequently while you are working on it), the name in this text box will be the title of your presentation on the Web site. Click the button if you wish to edit that title.

Step 3

Publish… button – This option takes you to another dialog box where you will make selections about what to publish, browser support and more. This is explained in more detail on the next page.

3


Publish as Web Page Options


Create a Web Site Using PowerPoint - The Virtual Amazing Race





powerpoint Publish as Web Page dialog box options.
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Publish Options

  1. We will publish all Slides for our Web site.
  2. Choose the option under Browser support for "All browsers listed above (creates larger files)". This will ensure that viewers using some Web browsers other than Internet Explorer will be able to view your Web site.
  3. Change the Web page title if you wish.
  4. Use the Browse… button to choose a different filename if desired or type in a new filename and its correct path.
  5. Check this box if you want the web page to open immediately in your browser once it is saved.
  6. Click the Web Options button (see next page for more details).

4


General Tab – Web Options for powerpoint Web Pages


Create a Web Site Using PowerPoint - The Virtual Amazing Race





powerpoint Web Page save options – General.
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Web Options – General

After selecting the Web Options… button, the Web Options dialog box opens, offering several choices for how to display your powerpoint presentation as a Web page.

When the General tab is selected at the top of the dialog box, you have three options for the appearance of your powerpoint Web page. In this case, we do not want to add any slide navigation controls to our Web pages, as we want them to look just like any other Web pages. If you have added any animations to your powerpoint Slides, make sure to check the option to show slide animations.

5


Browsers Tab – Web Options Dialog Box


Create a Web Site Using PowerPoint - The Virtual Amazing Race





powerpoint Web page save options – Browsers.
© pptwork.com

Note – Version 2003 only

Web Options – Browsers

Browser options pertain to the target browsers of your expected audience. It can be safely assumed that most people will be using at least version 4.0 of Microsoft Internet Explorer to access Web pages. Choosing a higher version may make your Web page inaccessible to some Web users. However, other viewers may be using Netscape, so it is a good idea to choose that option, even though the file size will be a little higher.

6


FilesTab – Web Options Dialog Box


Create a Web Site Using PowerPoint - The Virtual Amazing Race





powerpoint Web page save options – Files.
© pptwork.com

Web Options – Files

In most cases, the default selections are good choices. If, for some reason, any of these options do not apply, then uncheck the box beside that option.

7


Pictures Tab – Web Options Dialog Box


Create a Web Site Using PowerPoint - The Virtual Amazing Race





Save the Web page with 800 x 600 resolution.
© pptwork.com

Web Options – Pictures

The Pictures tab in the Web Options dialog box offers target monitor sizes. By default, the monitor resolution size of 800 x 600 is chosen. Currently, this is the most commonly used resolution on computer monitors, so it is a good idea to leave that option at the default setting. That way, your Web site will display as you intended, and viewers will not have to scroll horizontally to view the complete width of the slide.

8


Encoding Tab – Web Options Dialog Box


Create a Web Site Using PowerPoint - The Virtual Amazing Race





powerpoint Web page save options – Encoding.
© pptwork.com

Web Options – Encoding

The Encoding tab allows you to change the coding to a different language. In most cases you will leave this setting at the default, US-ASCII, which is the standard for Web pages.

9


Fonts Tab – Web Options Dialog Box


Create a Web Site Using PowerPoint - The Virtual Amazing Race





powerpoint Web page save options – Fonts.
© pptwork.com

Note – Version 2003 only.

Web Options – Fonts

The Fonts tab allows you to choose a different character set, as well as proportional and fixed-width fonts.

If you choose to change the proportional font, be sure to select a font that is web friendly. This means that the font would be universally available on all computers. Good examples are Times New Roman, Arial and Verdana.

Fixed-width fonts are those fonts that work in the manner of typewriter. Each letter takes up the same amount of space, regardless of the size of the letter. It is a good idea to leave the default font — Courier New — as your choice.

If you choose to use a specific font that is available on your computer, but web surfers do not have that same font, the display of your Web page can be skewed or distorted as a result. Therefore, it is best to use only Web friendly fonts.

10


Publish Your powerpoint Web Site


Create a Web Site Using PowerPoint - The Virtual Amazing Race





View the powerpoint Web Site in Internet Explorer.
© pptwork.com

Publish the Web Site

When you have made all the selections in the Web Options dialog box, click on the Publish button. This will open your new Web site in your default browser.

Note – I was unsuccessful in viewing my powerpoint Web site in Firefox, which is my default browser. This might also be the case in other Web browsers, since powerpoint is a product of Microsoft, as is Internet Explorer. The Web site looked just fine in Internet Explorer.

Now it is time to test your new Web site. Click on the links on the Home page and check that they go to the correct pages. You should be able to navigate back to the Home page by using the links you created in the Navigation Bar on the left side of each page.

Notes

  • If you saved the presentation as a Single File Web Page there will be just the one file to upload.
  • If you saved the presentation as a Web Page you will also need to upload the corresponding folder that contains all the components of your presentation, such as clip art, photos or charts.
  • To view your Web site at a later time, Choose File > Open in Internet Explorer and use the Browse button to locate your Web page file on your computer.
Complete Tutorial Series - Web Page Design Using PowerPoint

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