The latest update to Office 2016 comes with an exciting new feature, optimized for Office users on touch devices. Now, you can annotate with ink to make notes, highlight portions of your text, quickly create shapes, or write math equations and have them converted to text on touch devices or pen-enabled devices. And, if you have a pen device that uses an active pen (and not just a stylus), Office will detect when your pen is in range of your screen and you’ll start inking automatically.
Note: This feature is only available if you have an Office 365 subscription. If you are an Office 365 subscriber, make sure you have the latest version of Office.
Annotate from the Draw tab
Your annotation options will vary slightly between Word, Excel, and PowerPoint, but you’ll see the same set of basic ink options in each app. Here’s how to start annotating with ink:
Select the Draw tab on the ribbon.
Select the ink style you want from the Pens group.
To see more ink options, select the More
icon in the Pens group. There, you can select from a wide variety of ink styles, and you can add certain styles to your favorite so they’ll always be at the top.
Once you’ve selected your ink options, draw, highlight, or make notes anywhere in your file.
To erase any ink annotations, select Erase.
To stop inking and select your annotations, either to modify or move them, pick Select.
To turn off automatic inking
If you don’t want to automatically be in inking mode when Office detects your active pen or stylus, you can choose to use your pen to select objects by default. Here’s how:
Go to File > Options and select Advanced.
In the Pen section, check the box next to Use pen to select and interact with content by default.
You can choose to have this setting turned on or off in each Office app, depending on your preferences.
The Draw tab in Word, Excel, and powerpoint
Word, Excel, and powerpoint each have slightly different variations and options for ink annotation on the Draw tab.
Excel comes with the basics—a selection of ink styles, and the ability to Erase or switch to selecting when you choose Select.
In Word and powerpoint, the Draw tab comes with an Ink to Math button, which you can use to quickly write out complex math equations and then have them converted to text. You can also insert an ink equation in Word, Excel, or powerpoint by going to Insert > Equation > Ink Equation.
In powerpoint, you can also convert your ink drawings to Shapes by selecting them and then selecting Convert to Shapes—it’s the perfect way to combine the natural feeling of freeform drawing and inking with the uniformity and standardization of Office graphic shapes.
Also in powerpoint, you can replay ink drawings on a slide. Play them forward or backward. This special effect allows you to hide and reveal content on your slides or emphasize individual elements in a group or series. You can see the order in which ink was drawn, pause the replay, and select the point to start the replay from. If you’re collaborating with others on a presentation, Ink Replay is a way to provide step-by-step instructions.
The Draw tab in Word, Excel, and powerpoint Mobile for Windows 10
The Draw tab in Word, Excel, and powerpoint Mobile for Windows 10 is similar to the desktop versions of each app. Before you can use the drawing features, be sure to update to the latest version of Windows 10. To do this, select the Windows button in the lower-left corner of your screen, and select Settings > Update & Security > Windows Update. Click Check for Updates to get the latest updates.
Word comes with the basics to get you started: eraser, pens types, ink colors, a color wheel to help you hone in on a shade, and ink thickness options.
Excel also comes with basic inking options: eraser, pens types, ink colors, a color wheel, and ink thickness options.
powerpoint has basic inking options—eraser, pens types, ink colors, a color wheel, and ink thickness options—and also includes a selection tool and the option to convert drawings to shapes.
The Draw tab in Office on Windows 10 Mobile phones
Here’s how to see the Draw tab in Word, Excel, and powerpoint on Windows 10 Mobile phones.
Select the More button
in the lower-right corner of the screen.
Pick the Draw tab.
Note: Currently, inking in Word on Windows 10 Mobile is only available to Insiders.