You can link data from a saved Excel spreadsheet to your PowerPoint presentation if you have powerpoint 2013 or later. That way, if data changes in the spreadsheet, you can easily update it in your powerpoint presentation.

Link an entire Excel spreadsheet to powerpoint

  1. In powerpoint, on the Insert tab, click or tap Object.

    Insert Excel data in PowerPoint

  2. In the Insert Object dialog box, select Create from file.

    Insert Excel data in PowerPoint

  3. Click or tap Browse, and in the Browse box, find the Excel workbook with the data you want to insert and link to.

  4. Before you close the Insert Object box, select Link, and click OK.

    Insert Excel data in PowerPoint

    Important:  The linked object in your presentation displays all the data from the active, top spreadsheet tab in the linked Excel workbook. When you save the Excel workbook, make sure the spreadsheet you want in your presentation is the one you see when you first open the workbook.

Link a section of data in Excel to powerpoint

  1. In Excel, open the saved workbook with the data you want to insert and link to.

  2. Drag over the area of data you want to link to in powerpoint, and on the Home tab, click or tap Copy.

  3. In powerpoint, click the slide where you want to paste the copied worksheet data.

  4. On the Home tab, click the arrow below Paste, and select Paste Special.

    Insert Excel data in PowerPoint

  5. In the Paste Special box, click Paste link, and then, under As, select Microsoft Excel Worksheet Object.

    Insert Excel data in PowerPoint

Copy and paste (unlinked) Excel data in powerpoint

In this case, the Excel data will not be linked to your powerpoint presentation. You copy the data from an Excel worksheet and paste it into your presentation. The worksheet does not send automatic updates to powerpoint.

  1. In Excel, open the workbook with the data you want to copy.

  2. Drag over the area of data you want to copy, and on the Home tab, click or tap Copy.

  3. In powerpoint, click the slide where you want to paste the copied worksheet data.

  4. On the Home tab, in the Clipboard group, click the arrow below Paste.

  5. Under Paste Options, pick one of the following:

    • Insert Excel data in PowerPoint
      Use Destination Styles to copy
      the data as a powerpoint table, using the format of the presentation.

    • Insert Excel data in PowerPoint
      Keep Source Formatting to copy the Excel data as a powerpoint table, using the format of the spreadsheet.

    • Insert Excel data in PowerPoint
      Embed to copy the data as information that can be edited in Excel later.

    • Insert Excel data in PowerPoint
      Picture to copy the data as a picture that can’t be edited in Excel.

    • Insert Excel data in PowerPoint
      Keep Text Only to copy all the data as a single text box.

      Tip:  Move the mouse pointer over each Paste option to see a preview of what the pasted selection would look like.

See Also

Copy an Excel chart to another Office program

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