Save PowerPoint 2010 Presentations in PDF Format

PowerPoint 2010 Presentations as PDF Files

Save powerpoint 2010 presentations as PDF files.
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Related Article – Save powerpoint 2007 as a PDF File

Save powerpoint 2010 Presentations in PDF Format

What is PDF format?

The acronym PDF stands for Portable Document Format and was invented by Adobe Systems over fifteen years ago. This format can be used for just about any type of document to

  • dramatically reduce the file size
  • retain original formatting of document
  • send complete presentations by email with ease
  • be able to be read by anyone on any computer, by simply installing their free Adobe Reader

Unlike powerpoint 2007, there is no need to download an additional add-in for powerpoint 2010 in order to create a PDF file.

Saving, or to use the correct term — publishing — your powerpoint 2010 document as a PDF file is a quick way to produce a powerpoint 2010 presentation ready for printing or emailing. This will retain all the formatting you have applied, whether the viewing computer has those particular fonts, styles or themes installed on their computer or not. This is also a more secure way to forward your presentation to someone, as it prohibits editing.

Important Note - Creating a PDF file of your PowerPoint presentation is strictly for the purpose of printing or emailing for review. No animations, transitions or sounds will be activated in a PDF formatted document, and PDF files are not editable (without special additional software).

How to Save powerpoint 2010 in PDF Format

  1. Choose File > Save & Send > Create PDF/XPS Document
  2. Under the Create a PDF/XPS Document section, click on the Create PDF/XPS button.
  3. The Publish as PDF/XPS dialog box opens.


Saving Options for powerpoint 2010 PDF Files

PowerPoint 2010 Presentations as PDF Files

powerpoint 2007 Publish as PDF or XPS dialog box.
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Optimize Your powerpoint 2010 PDF File

  1. In the Publish as PDF or XPS dialog box, select the correct folder to save the file and type a name for this new file in the File name: text box.
  2. If you want to the file to open immediately after saving, make sure to check that box.
  3. In the Optimize for section, make a choice
    • Standard – if your file needs to be printed with a high quality
    • Miminum size – for lesser print quality but lower file size (better for emailing)

powerpoint 2010 PDF Options

Click on the Options button to see the different options available for printing. (see next page)


Formatting Options for powerpoint 2010 PDF Files

PowerPoint 2010 Presentations as PDF Files

powerpoint 2007 PDF options.
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Formatting Options for powerpoint 2010 PDF Files

  1. Choose the range of Slides for the PDF file. You may choose to create this PDF file with the current slide, specific Slides or all of the Slides.
  2. Choose to publish whole Slides, handout pages, notes pages or an outline view of all the Slides.
    • Once you have made this choice, there are secondary choices as well, such as framing Slides, how many per page and more.
  3. Make other selections in the option choices if desired.
  4. Click OK when you have selected all the options.
  5. Click Publish when you are returned to the previous screen.

Related Article – Print powerpoint Handouts in PDF Format Without Showing a Date

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