Presentation tools and features

powerpoint provides convenient tools and features you can use while you are presenting your slide show. Features include changing your mouse pointer to a pen or highlighter to draw attention to items in your Slides. In addition, you can jump around to Slides in your presentation or access items from your computer desktop if needed.

To access the pen or highlighter:

  1. Hover and click the pen menu option in the bottom-left of your screen.
  2. Select Pen or Highlighter based on your preference.
    Presenting Slide Show
    Accessing Pen or Highlighter
  3. Use the pointer to draw on or mark your Slides.
    Presenting Slide ShowUsing the pen and highlighter on a slide

    From the same menu, you can also change the color of the pen or highlighter. Keep in mind that light color choices are best for the highlighter.

    Presenting Slide ShowChoosing a new ink color

To erase ink markings:

  1. Hover and click the pen menu option in the bottom-left of your screen.
  2. Select Eraser to erase individual ink markings, or select Erase All Ink on Slide to erase all markings.
    Presenting Slide ShowAccessing Eraser options

    When you end your slide show, you also have the option to Keep or Discard (erase) any ink markings you made during your presentation.

    Presenting Slide ShowChoosing to keep or discard ink markings

To jump to a nonadjacent slide:

  1. Hover and click the menu box option in the bottom-left of your screen.
  2. Select Go to Slide, and choose the slide you want to jump to in your presentation.
    Presenting Slide ShowChoosing Go To Slide

To access the desktop:

Sometimes you may need to access the Internet or other files and programs on your computer during your presentation. powerpoint allows you to access your desktop task bar without ending your presentation.

  1. Hover and click the menu box option in the bottom-left of your screen.
  2. Select Screen, then click Switch Programs.
    Presenting Slide ShowSwitching Programs during slide show
  3. Your computer’s task bar will appear. Choose a program you want to switch to.
    Presenting Slide ShowAccessing other programs during your slide show

Menu access options:

You can also access any of the above menu items by right-clicking anywhere on the screen during your slide show.

Presenting Slide ShowRight-clicking to access slide show menu options

Keyboard shortcuts

  • Switch between the pen pointer and mouse pointer by pressing Ctrl+P (pen) or Ctrl+M (mouse) on your keyboard.
  • Press E on the keyboard to erase any ink markings while using the pen or highlighter.
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