Video: Finalizing and Protecting Presentations

Finalizing and Protecting PresentationsWatch the video (3:01). Need help?

Before sharing a presentation, you’ll want to make sure it doesn’t include any information you want to keep private. You may also want to discourage others from editing your file. Fortunately, PowerPoint includes several tools to help finalize and protect your presentation.

Optional: Download our practice presentation.

The Document Inspector

Whenever you create or edit a presentation, certain personal information may be added to the file automatically. You can use the Document Inspector to remove this type of information before sharing a presentation with others.

Because some changes may be permanent, it’s a good idea to use Save As to create a backup copy of your presentation before using the Document Inspector.

To use the Document Inspector:

  1. Click the File tab to go to Backstage view.
  2. From the Info pane, click Check for Issues, then select Inspect Document from the drop-down menu.

    Finalizing and Protecting PresentationsClicking Inspect Document
  3. The Document Inspector will appear. Check or uncheck the boxes, depending on the content you want to review, then click Inspect. In our example, we’ll use the default selections.

    Finalizing and Protecting PresentationsInspecting the presentation
  4. The inspection results will show an exclamation mark for any categories where it found potentially sensitive data, and it will also have a Remove All button for each of these categories. Click Remove All to remove the data.

    Finalizing and Protecting PresentationsRemoving personal information from the presentation
  5. When you’re done, click Close.

    Finalizing and Protecting PresentationsClosing the Document Inspector
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