Introduction

Worried about making mistakes when you type? Don’t be. PowerPoint provides you with several proofing features—including the Spelling and Grammar tool—that can help you produce professional, error-free presentations.

Optional: Download our practice presentation.

Watch the video below to learn how to use the Spelling and Grammar tool.

To run a spell check:

  1. From the Review tab, click the Spelling command.
    Checking Spelling and Grammar
  2. The Spelling pane will appear on the right. For each error in your presentation, powerpoint will try to offer one or more suggestions. You can select a suggestion and click Change to correct the error.
    Checking Spelling and Grammar
  3. powerpoint will move through each error until you have reviewed them all. After the last error has been reviewed, a dialog box will appear confirming that the spelling check is complete. Click OK.
    Checking Spelling and Grammar

If no suggestions are given, you can manually type the correct spelling on the slide.

Ignoring spelling “errors”

The spell check is not always correct. It may sometimes think a word is spelled incorrectly when it’s not. This often happens with people’s names and proper nouns, which may not be in the dictionary. If powerpoint says something is an error, you can choose not to change it using one of three options:

  • Ignore: This will skip the word without changing it.
  • Ignore All: This will skip the word without changing it, and it will also skip all other instances of the word in your presentation.
  • Add: This adds the word to the dictionary so it will never come up as an error again. Make sure the word is spelled correctly before choosing this option.
Checking Spelling and Grammar
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