Introduction

Before sharing a presentation, you’ll want to make sure it doesn’t include any information you want to keep private. You may also want to discourage others from editing your file. Fortunately, PowerPoint includes several tools to help inspect and protect your presentation.

Optional: Download our practice presentation.

Watch the video below to learn more about inspecting and protecting presentations in powerpoint.

Document Inspector

Whenever you create or edit a presentation, certain personal information may be added to the file automatically—for example, information about the document’s author. You can use Document Inspector to remove this type of information before sharing a presentation with others.

Because some changes may be permanent, it’s a good idea to use Save As to create a backup copy of your presentation before using Document Inspector.

To use Document Inspector:

  1. Click the File tab to go to Backstage view.
  2. From the Info pane, click Check for Issues, then select Inspect Document from the drop-down menu.
    Inspecting and Protecting Presentations
  3. Document Inspector will appear. Check or uncheck the boxes, depending on the content you want to review, then click Inspect. In our example, we’ll use the default selections.
    Inspecting and Protecting Presentations
  4. The inspection results will show an exclamation mark for any categories where it found potentially sensitive data, and it will also have a Remove All button for each of these categories. Click Remove All to remove the data.
    Inspecting and Protecting Presentations
  5. When you’re done, click Close.
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