You can add buttons to your presentations. The main reason for doing
so is when you want a presentation that will be viewed when you’re not
there. For example, you may want to create an educational presentation
for your students. They can then navigate through your slides in their
own time, by clicking your buttons. When the buttons are clicked they
will perform an action, such as advancing to the next slide.
Run the PowerPoint presentation called ActionButtons.ppt, which can
be found on the resources page.
Click the link for powerpoint Presentation Number Four – Action Buttons.
(Save it to your own computer, rather than just left clicking.)
The presentation is just to show you what Action Buttons do (but you’ll
be creating one just like it shortly). You’ll see navigation buttons
starting on the first slide. Click the buttons and they take you backwards
and forwards through the presentation. At the end, there is a button
that ends the slide show. There is also a hyperlink button that starts
a browser and displays a web page. But take a look at the presentation,
and click all the buttons to see how they work. Notice that the next
slide won’t appear unless you click a button.
To make a start in creating a slide show like the one above, click
File > New from the powerpoint menu bar. On the General
tab of the New Presentation dialogue box, or in the Task Pane, select
the Design Template you created in the previous section. (If you didn’t
complete this section, just select Blank Presentation. But we’re going
to assume that you did!)
When the new presentation is created, your screen may look like this
(click View > Normal, if it shows you a Master Slide):
You can add any Title you like, but we typed this:
To add your first action button, click Slide Show > Action Buttons
from the powerpoint menu bar at the top:
From the Action Buttons submenu, select the forward arrow (row 2, second
from the left).
Nothing will happen when you click the forward arrow. That’s because
the buttons are objects that you need to draw on your slides.
So move your mouse pointer over to your slide. Hold down your left
mouse button. Keep it held down and drag out a rectangle shape (any
size). When you let go of your left mouse button, you’ll see a dialogue
box pop up:
The Action Settings dialogue box lets you choose what happens when
the button is clicked. Because you drew a forward button, it automatically
gets set to Next Slide, under Hyperlink to. We’ll see other options
on this menu soon. But for now, just click OK.
When you click OK, you’ll see your new button on the slide, and it
will be selected, as in the image above.
Your button may be too big, however, and in the wrong place. In the
next part, you’ll see how to remedy this.