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Print Options and Settings in PowerPoint 2010


Print PowerPoint 2010 Slides





All of the different printing options in powerpoint 2010.
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Overview of Print Options and Settings in powerpoint 2010

The print options and settings for powerpoint 2010 are found by choosing File > Print. Refer to the image above for the following options or settings.

  1. Print Copies – Select the number of copies you wish to print.
  2. In the Printer section, select the correct printer (if more than one printer is installed on your computer or network) by clicking the drop down arrow on the selected printer and making your choice.
  3. In the Settings section, the option to print all Slides is the default setting. Click the drop down arrow to make an alternate choice.
  4. Full Page Slides is the next default option. Click the drop down arrow to make an alternate choice. More details about all of these options will follow on subsequent pages.
  5. Collated – Pages will be collated as pages 1,2,3; 1,2,3; 1,2,3 and so on, unless you choose to print uncollated pages as 1,1,1; 2,2,2; 3,3,3 and so on.
  6. Color – The default selection is to print in color. If the selected printer is a color printer, Slides will print in color. Otherwise Slides will print on a black and white printer in grayscale. More details about this printing selection are on page 10 of this article.

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Select Which powerpoint 2010 Slides to Print


Print PowerPoint 2010 Slides





Choose how to print out powerpoint 2010 Slides.
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Select Which powerpoint 2010 Slides to Print

In the Settings section, the default selection is to print out all Slides. To make an alternate choice, click on the drop down arrow. Other choices are as follows:

  1. Print Selection – To use this option, you must first select only the Slides you wish to print. These Slides can be selected from
    • the Slides/outline pane
    • slide sorter view

    Both of these options show thumbnail versions of your Slides so it is easy to make a group selection.

  2. Print Current Slide – The active slide will be printed.
  3. Custom Range – You may choose to print out only a few of your Slides. These selections can be made by entering the slide numbers in the text box as follows:
    • 2,6,7 – enter specific slide numbers separated by commas
    • enter a contiguous group of slide numbers as 3-7
  4. Print Hidden Slides – This option is available only if you have Slides in your presentation that have been marked as hidden. Hidden Slides do not show during a slide show but are available to view in the editing stage.

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Frame powerpoint 2010 Slides When Printing Handouts


Print PowerPoint 2010 Slides





Frame powerpoint 2010 Slides in printed handouts.
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Four Print Options for powerpoint Handouts

There are four options available when you make printouts of your powerpoint Slides.

  • Frame Slides – This is nice finishing touch for your printed handouts.
  • Scale to Fit Paper – Printable areas of the margins vary with each printer. Make sure that complete Slides print out on your handouts by selecting this option.
  • High Quality – Select this option only if you are needing exceptional looking printouts — such as for a brochure. This option will just use up extra toner or ink in your printer, so it is not necessary to choose this for regular printouts.
  • Print Comments and Ink Markup – This option is available only when the presentation has been reviewed by someone else and he made written comments in the file.

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Print Full Page Slides in powerpoint 2010


Print PowerPoint 2010 Slides





Print full page Slides in powerpoint 2010.
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Print Full Page Slides in powerpoint 2010

  1. Choose File > Print.
  2. Select the number of copies to print if you wish to print more than one copy.
  3. Select the printer if you wish to print to a different printer than the default selection.
  4. By default, powerpoint 2010 will print all Slides. Select only the specific Slides to print, if necessary. More on this selection on page 2 of this article, under the Custom Range heading.
  5. Optional – Select other options such as frame Slides if you wish.
  6. Click the Print button. Full page Slides will print out, since this is the default printing selection.

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Printing powerpoint 2010 Notes Pages for the Speaker


Print PowerPoint 2010 Slides





Print powerpoint notes pages. Speaker notes in powerpoint 2010.
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Printing Notes Pages for the Speaker Only

Speaker notes can be printed with each slide as an aid when giving a powerpoint 2010 presentation. Each slide is printed in miniature, (called a thumbnail) on a single page, with the speaker notes below. These notes do not show on the screen during the slide show.

  1. Choose File > Print.
  2. Select the pages to print.
  3. Click the drop down arrow on the Full Page Slides button and select Notes Pages.
  4. Select any other options.
  5. Click the Print button.

Note – Speaker notes can also be exported for use in Microsoft Word documents. This article takes you through the steps to Convert powerpoint 2010 Presentations to Word Documents.

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Print powerpoint 2010 Outline View


Print PowerPoint 2010 Slides





Print powerpoint 2010 outlines. Outlines contain only text content of the powerpoint slide.
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Print powerpoint 2010 Outline View

Outline view in powerpoint 2010 shows only the text content of the Slides. This view is useful when only the text is required for quick editing.

  1. Choose File > Print
  2. Click the drop down arrow on the Full Page Slides button.
  3. Choose Outline from the Print Layout section.
  4. Choose other options if desired.
  5. Click Print.

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Printing powerpoint 2010 Handouts


Print PowerPoint 2010 Slides





Print powerpoint 2010 handouts. Choose the number of Slides to print per page.
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Print Handouts for a Take Home Package

Printing Handouts in powerpoint 2010 creates a take home package of the presentation for the audience. You can choose to print one (full size) slide to nine (miniature) Slides per page.

Steps for Printing powerpoint 2010 Handouts

  1. Choose File > Print.
  2. Click the drop down arrow on the Full Page Slides button. In the Handouts section, select the number of Slides to print on each page.
  3. Choose any other settings, such as number of copies. It is a nice touch to frame the Slides on the handout and it is always a good idea to choose to scale to fit paper.
  4. Click the Print button.

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Print Layouts for powerpoint 2010 Handouts


Print PowerPoint 2010 Slides





Print powerpoint 2010 handouts with Slides shown horizontally by rows, or vertically by columns.
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Print Layouts for powerpoint 2010 Handouts

One of the options for printing powerpoint 2010 handouts, is to print the thumbnail Slides either in rows across the page (horizontal) or in columns down the page (vertical). Refer to the image above to see the difference.

  1. Choose File > Print.
  2. Click the drop down arrow on the Full Page Slides button.
  3. Under the Handouts section, choose one of the options for printing 4, 6 or 9 Slides either in a horizontal or vertical fashion.
  4. Select any other options if you wish.
  5. Click the Print button.

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Print powerpoint 2010 Handouts for Note Taking


Print PowerPoint 2010 Slides





Print powerpoint handouts for note taking.
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Print powerpoint 2010 Handouts for Note Taking

Presenters often give out the handouts prior to the presentation, so that the audience may take notes during the slide show. If that is the case there is one option for printing handouts that prints three thumbnail Slides per page, and also prints lines next to the Slides just for note taking.

  1. Choose File > Print.
  2. Click the drop down arrow on the Full Page Slides button.
  3. Select the option 3 Slides under the Handouts section.
  4. Select any other options you wish.
  5. Click the Print button.

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Print powerpoint 2010 Slides in Color, Grayscale or Pure Black and White


Print PowerPoint 2010 Slides





powerpoint printing samples in color, grayscale or pure black and white.
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Print powerpoint 2010 Slides in Color, Grayscale or Pure Black and White

There are three different options for color or non-color printouts. Please refer to the image above to see the difference in the printout options.

  • Color Printouts
    Color printouts are the default option. However, not all printers have this capability. If you choose the Color option, but do not have a color printer, the printout will be similar to, but not of the same quality as printing in grayscale.
  • Grayscale Printouts
    If you do not have a color printer or do not require a color printout, choosing Grayscale will print all objects on the page in shades of gray. Objects will appear crisper and cleaner if Grayscale is selected for non-color printers rather than printing using the default Color option.
  • Pure Black and White Printouts
    As the name suggests, this option prints Slides in black and white. There are no shades of gray. As a result, several objects on the design theme of the slide, such as embossing and drop shadows will not print. Text will print out as black, even if you chose gray as the original color of the text.

Steps for Printing in Color, Grayscale or Pure Black and White

  1. Choose File > Print.
  2. Choose whether to print handouts, full page Slides or another option, using the previous pages as your guide.
  3. Select the correct printer. You must be connected to a color printer in order to print in color.
    • Printing in color is the default setting. If you wish to print in color, you can ignore the Color button.
    • To print in grayscale or pure black and white, click the drop down arrow on the Color button and make your choice.
  4. Click the Print button.

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