1


Printing Options in PowerPoint 2007


Printing in PowerPoint 2007





Print options in powerpoint 2007.
Screen shot © pptwork.com

Printing in powerpoint 2007

Note – Click here for Printing in powerpoint 2003

There are several printing options in powerpoint 2007 including printing whole Slides, notes for the speaker, an outline of the presentation, or printing handouts for the audience.

Three Different Print Choices

Click on the Office button and place your mouse over Print. This will reveal three different print choices.

  1. Print – choose this option to go directly to the Print dialog box.
  2. Quick Printpowerpoint immediately sends the presentation to the default printer set up on your computer. This is usually not the best choice, because you have no option to choose exactly what you want to print. By default, powerpoint will print immediately, using the last print settings made in this session.
  3. Print Preview – will take you to the Print Preview window where you can make quick edits to the Slides.

To open the

Print

dialog box and select precisely what and how you wish to print your presentation, click

Office button > Print > Print

or use the shortcut keys of

Ctrl + P

.

Note – Simply clicking Office button > Print will automatically open the Print dialog box.

2


Printing Options in the powerpoint 2007 Print Dialog Box


Printing in PowerPoint 2007





Printing options in powerpoint 2007.
Screen shot © pptwork.com

Overview of Printing Options

  1. Choose the correct printer. If you have more than one printer installed, use the drop-down arrow to select the correct printer.
  2. Select the Print range. You can choose all Slides, just the current slide, or select specific Slides to print. Use a comma to separate a list of specific Slides.
  3. Choose the number of copies to print. If you print more than one, each set can be printed and sorted by checking the Collate box.
  4. The Print what area has four options in the drop-down list — Slides, Handouts, Notes Pages or Outline View.
  5. You can opt to scale the printout to fit special paper and also to place frames around Slides printed in Handouts view.
  6. A good way to save toner and paper is to Preview the printout before sending it to the printer, in case of errors.
  7. When you are satisfied with your selections, press the OK button.

3


Printing Whole Slides in powerpoint 2007


Printing in PowerPoint 2007





Printing whole Slides in powerpoint.
Screen shot © pptwork.com

To Print Whole Slides

  1. Click Office button > Print.
  2. Select which Slides to print.
  3. Make sure that Slides is selected in the Print what box.
  4. Choose the option to Scale to fit paper.
  5. Choose color, grayscale or pure black and white.
  6. Preview (optional).
  7. Click on OK.

4


Printing Handouts in powerpoint 2007


Printing in PowerPoint 2007





Printing Handouts in powerpoint.
Screen shot © pptwork.com

A Take Home Package

Printing Handouts in powerpoint 2007 creates a take home package of the presentation for the audience. You can choose to print one (full size) slide to nine (miniature) Slides per page.

Steps for printing Handouts

  1. Click Office button > Print.
  2. Select Handouts from the Print what drop-down box.
  3. Choose how many Slides per page and whether you want a frame around the Slides. Framing the Slides adds a nice touch to a printout.
  4. It is always a good idea to choose Scale to fit paper.
  5. Click on OK

Related Article – Convert powerpoint to Word

5


Printing Handouts for Note Taking in powerpoint 2007


Printing in PowerPoint 2007





Printing Handouts for Notes in powerpoint 2007.
Screen shot © pptwork.com

Leave Room for Notes in Handouts

powerpoint 2007 Handouts can be printed with an area for note taking so that your audience can jot important points right next to the slide. To do this, choose to the option to print 3 Slides per page.

Steps to print Handouts for note taking

  1. Click Office button > Print.
  2. Select Handouts in the Print what: section.
  3. Choose 3 Slides per page.
  4. Scale to fit the paper.
  5. Choose to frame Slides.
  6. Click OK.

Related Article – Convert powerpoint to Word

6


Sample Handouts Page With Room for Notes


Printing in PowerPoint 2007





Sample powerpoint handout for note taking.
Screen shot © pptwork.com

Sample powerpoint Handouts for Notes

This sample Handouts page shows the area for note taking to the right of each slide allowing your audience to jot important points right next to the slide.

Related Article – Convert powerpoint to Word

7


Speaker Notes in powerpoint 2007


Printing in PowerPoint 2007





Sample of Speaker notes pages in powerpoint.
Screen shot © pptwork.com

Notes Pages for the Speaker Only

Speaker notes can be printed with each slide as an aid when giving a powerpoint 2007 presentation. Each slide is printed in miniature on a single page, with the speaker notes below.

  1. Choose Office button > Print
  2. Select the pages to print
  3. Choose Notes Pages from the Print what drop-down list
  4. Choose any other options
  5. Previewing the notes pages is a good idea
  6. Click OK.

Note

– Speaker notes can also be exported for use in Microsoft Word documents by selecting

Office button > Publish > Create Handouts in Microsoft Office Word

.

8


Printing in Outline View


Printing in PowerPoint 2007





Outline View of powerpoint Slides.
Screen shot © pptwork.com

Outline view in powerpoint 2007 shows only the text of the Slides. This view is useful when only the text is required for quick editing.

Steps to print Outlines

  1. Choose Office button > Print
  2. Select the page range to print
  3. Choose Outline View from the Print what drop-down box
  4. Choose other options if desired
  5. Click OK

Note – Outlines can also be exported for use in Microsoft Word documents by selecting Office button > Publish > Create Handouts in Microsoft Office Word and choosing the appropriate option.

9


Color, Grayscale or Pure Black and White Printouts in powerpoint 2007


Printing in PowerPoint 2007





powerpoint printing samples in color, grayscale or pure black and white.
Screen shot © pptwork.com

Three Different Printing Options

There are three different options for color or non-color printouts.

  • Color Printouts
    Color printouts are the default option. However, not all printers have this capability. If you choose the Color option, but do not have a color printer, the printout will be similar to, but not of the same quality as printing in grayscale.
  • Grayscale Printouts
    If you do not have a color printer or do not require a color printout, choosing Grayscale will print all objects on the page in shades of gray. Objects will appear crisper and cleaner if Grayscale is selected for non-color printers rather than printing using the default Color option.
  • Pure Black and White Printouts
    As the name suggests, this option prints Slides in black and white. There are no shades of gray. As a result, several objects on the design theme of the slide, such as embossing and drop shadows will not print. Text will print out as black, even if you chose gray as the original color of the text.

10 Part Tutorial Series for Beginners – Beginner's Guide to powerpoint 2007

Leave a Reply

Your email address will not be published. Required fields are marked *