When you want to give a copy of your presentation to colleagues or customers, you can save it as a video that can be burned to a CD or DVD or published to a video sharing site like YouTube for easy sharing and distribution.

Using PowerPoint for Mac?    For Mac instructions, see Save a presentation as a movie file or MP4.

Save your presentation as a video

  1. Create your presentation.

  2. Save the presentation.

  3. Click File > Export > Create a Video.

  4. In the first drop-down box under the Create a Video heading, select the video quality you want, which pertains to the resolution of the finished video. The higher the video quality, the larger the file size:



    For displaying on

    Presentation Quality

    1920 x 1080, largest file size

    Computer and HD screens

    Internet Quality

    1280 x 720, medium file size

    Internet and DVD

    Low Quality

    852 x 480, smallest file size

    Portable devices

  5. The second drop-down box under the Create a Video heading tells whether your presentation includes narration and timings. (You may switch this setting if you like.)

    • If you haven’t recorded timed narration, by default the value is Don’t Use Recorded Timings and Narrations.

      Tip: For this value, the default time spent on each slide is set to 5 seconds. To adjust that timing, you can change the value in the Seconds to spend on each slide box. To the right of the box, click the up arrow to increase the seconds, or click the down arrow to decrease the seconds.

    • If you have recorded a timed narration, by default the value is Use Recorded Timings and Narrations.

  6. Click Create Video.

    The Save As dialog box opens.

  7. In the File name box, enter a file name for the video, and then browse to locate the file.

  8. In the Save As type box, choose a supported video file format, and then click Save.


    • You can track the progress of the video creation by looking at the status bar at the bottom of your screen. The video creation process can take up to several hours depending on the length of the video and the complexity of the presentation.

    • For longer videos, you can set it up so that they create overnight. That way, they’ll be ready for you the following morning.

  9. To play your newly-created video, go to the designated folder location, and then double-click the file.

Guidelines for saving your presentation as a video

When creating the presentation that you will save as a video, consider the following:

  • You can record and time voice narration and include laser pointer movements in your video.

  • You can control the size of the multimedia file and the quality of your video.

  • You can include animations and transitions in your movie.

  • Viewers do not need to have powerpoint installed on their computers to watch it.

  • If your presentation contains an embedded video, the video will play correctly without your needing to control it.

  • Depending on the content of your presentation, creating a video may take some time. Lengthy presentations and presentations with animations, transitions, and media content will likely take longer to create. Fortunately, you can continue to use powerpoint while the video is being created

What parts of a presentation are not included in a video?

The following items will not be included in a video that you create using powerpoint:

  • Media inserted in previous versions of powerpoint. To include these, you can convert or upgrade the media object.

    Tip:  For example, if you inserted the media using powerpoint 2007, it will be linked and it will play in the presentation.  However, when you export the file as a video, the linked media will be dropped.  You can convert the file to the new file format (click the File tab, and under Info, click Convert) – or you can right click the media object, and then click to upgrade, it will embed the file and export it correctly.

  • QuickTime media (unless you have a 3rd-party QuickTime code ffdShow, installed) and you must optimize for compatibility

  • Macros

  • OLE/ActiveX controls

What to do with your video after creating it?

After you create a video, you can share it with others in a number of ways.

  • Burn your presentation to a DVD

  • Use e-mail to send a presentation or a link to a presentation

  • Save and share a powerpoint presentation to Microsoft OneDrive

Leave a Reply

Your email address will not be published. Required fields are marked *

Translate »