The PowerPoint software can be a bit daunting when you’re new to it,
and it’s difficult to know just what everything does, and what you’re
looking at. In this section, we’ll explain the various areas you need
to get to grips with. Let’s start with a picture.
The image above shows what your presentation should look like after
the AutoContent Wizard has finished. The arrows point to the main areas
As well as the standard menu option for things like opening files, saving
your work, creating new presentations, cut, copy and paste, this is
where all the powerpoint tools can be found. You’ll meet lots of these
menu options as we go along.
This shows you an Outline of your presentation. The headings next to
the numbers are taken from the title of a particular slide. Change the
title and you change the heading in the Outline view. There’s also a
bullet list of other text on your slide. The Outline is so that you
can quickly see what an individual slide is all about.
Later versions of powerpoint have two of these icons missing. Here’s
what your Slide Show Views look like:
The missing two are Outline View and Slide View. But
you can see both of these on the left hand side, in powerpoint 2003.
The best way to see what these icons do is to click on them. Watch
what happens to your screen when you click one of the above icons. Clicking
the Slide Show icon is the same as pressing the F5 key on your
keyboard, or selecting Slide Show > View Show from the menu
bar. To get back to the main view, click the icon for Normal View.
You can add notes to a slide. These notes can then be available just
for you, rather than the entire audience seeing them. You shouldn’t
type your entire speech here, but just a rough guide to what the slide
is about, and any points you want to cover in more depth. You can also
add a few notes for any ideas you may have about how that particular
slide should look. You can then come back to a slide later, and apply
This is your slide as the audience will see it. You’ll be doing most
of your work in the main area. As we go along, you’ll see how to change
each slide, and the various things you can to in powerpoint.
Now that you’ve had a look at the main areas of the powerpoint software,
we’ll make a start with our first presentation.